Fleet Manager
Full Time • Duluth
Benefits:
- Overtime
- 401(k)
- 401(k) matching
- Company parties
- Flexible schedule
- Health insurance
The Fleet Manager is responsible for overseeing the maintenance, repair, and overall management of the company’s vehicle and equipment fleet. This includes scheduling and performing maintenance, tracking vehicle performance, ensuring compliance with safety and environmental regulations, managing budgets, and coordinating with both internal teams and external vendors.
The Fleet Manager is also responsible for developing and maintaining accurate tracking systems for all company assets, including trucks, heavy equipment, small machinery, and tools. This role requires regular analysis of current operations, identifying inefficiencies, and implementing process improvements that enhance productivity, reduce downtime, and lower operational costs. The Fleet Manager will continually evaluate fleet performance, explore innovative solutions, and strategically plan for future fleet development and optimization.
Qualifications:
- Minimum of 3–5 years of experience in fleet, machine and equipment management, logistics, transportation, or a similar role.
- Proven experience in managing vehicle maintenance, machine, maintenance, equipment maintenance repairs, and compliance.
- Understanding of vehicle mechanics, machine maintenance, equipment mechanics, maintenance schedules, and repair processes.
- Knowledge of fuel efficiency and vehicle, machines and equipment lifecycle management.
- Strong knowledge of DOT (Department of Transportation) regulations, OSHA standards, and other relevant laws.
- Strong multitasking abilities to manage scheduling, vehicle, machine and equipment assignments, and team coordination.
- Ability to handle emergencies, such as breakdowns or accidents, efficiently.
- Excellent organizational, leadership, and communication skills.
- Ability to manage budgets and make cost-effective decisions.
- CDL (Commercial Driver’s License) or understanding of CDL requirements for fleet vehicles.
Responsibilities: (These duties are not just limited to the above; they will also include any area where Miller Creek needs assistance.)
Fleet Tracking, Reporting & Asset Management
- Develop and maintain accurate systems for tracking all company assets: vehicles, heavy equipment, small equipment, tools, and attachments.
- Maintain detailed records of usage, assignments, maintenance history, inspections, and repair activities.
Perform regular audits to identify missing, misused, or underutilized equipment. - Establish and enforce processes for equipment check-in/out, usage logging, and damage reporting.
- Generate reports that help leadership understand fleet condition, costs, and operational trends.
2. Maintenance & Repair Oversight
- Conduct routine inspections to identify maintenance needs or safety concerns.
- Diagnose mechanical issues and perform or coordinate repairs as appropriate.
- Lead preventive maintenance programs to maximize uptime and extend asset life.
- Manage maintenance scheduling to minimize disruption to operations.
- Coordinate with external vendors when specialized repairs or services are needed.
- Ensure all work is completed to professional quality and safety standards.
3. Process Improvement & Operational Efficiency
- Analyze current workflows, fleet usage, maintenance processes, and equipment allocation to identify inefficiencies.
- Create and refine systems, procedures, and SOPs that improve fleet accuracy, productivity, and accountability.
- Implement technologies or methods that streamline tracking, recordkeeping, and communication.
- Develop strategies to save time and reduce costs through smarter utilization of existing fleet assets.
- Promote innovation and continuous improvement within fleet operations.
4. Fleet Optimization & Strategic Planning
- Assess short- and long-term fleet needs based on company growth, workload, and seasonal requirements.
- Plan fleet turnover, replacement cycles, and expansion with consideration for budget, efficiency, and reliability.
- Optimize fleet organization, layout, storage, and deployment for efficient daily operations.
- Provide recommendations on new equipment purchases, upgrades, or retirement of outdated assets.
- Identify opportunities for improved fleet setup, including technology, attachments, safety features, and tool organization.
5. Leadership & Team Management
- Supervise, train, and develop maintenance technicians and support staff.
- Assign tasks, set priorities, and ensure work is performed safely, efficiently, and to standard.
- Establish accountability through clear expectations, performance monitoring, and communication.
- Support a collaborative, safety-driven, problem-solving work environment.
6. Inventory & Parts Management
- Maintain inventory of tools, repair parts, fluids, and consumables.
- Order supplies as needed, ensuring cost-effectiveness and timely availability.
- Track inventory usage to avoid shortages or unnecessary overspending.
7. Budgeting & Cost Control
- Develop and manage the fleet operations and maintenance budget.
- Track and report repair costs, fuel costs, part expenditures, and major purchases.
- Identify opportunities for cost savings through process improvements, better planning, or negotiated vendor pricing.
8. Safety & Compliance
- Ensure all vehicles, trailers, and equipment meet federal, state, and company safety standards.
- Maintain records required for audits, DOT compliance, and regulatory inspections.
- Enforce safe operating practices and maintenance procedures.
- Stay informed on industry regulations and environmental requirements.
Job Type:
- Full-time 40 hours/week
Salary:
- $28-38/hr
Benefits:
- Paid Time Off - 1 hour for every 20 hours worked
- Health Insurance
- Dental Insurance
- Flexible schedule
- Time off request forms are easily accessible and always available.
- Referral program
- OT Pay: 1 & ½ pay after 40 hours/week - Overtime hours regularly available.
- Paid Training
- After 6 Months/ Full-time employment: 401(k) - Matching: Make direct paycheck contributions to a Retirement account. Receive Employer matches up to 4%.
- Safety Boot Reimbursement
Schedule:
- Flexible
- Day & night shift
- Monday to Friday
- Overtime
License/Certification:
- Driver's License (Required)
- MN DOT Medical Card (Required)
Compensation: $23.00 - $28.00 per hour
Miller Creek Lawn & Landscape's goal is to provide our clients with only the highest quality of workmanship through innovative techniques, quality communication, and efficiency on every one of our projects. We ensure this through positive client relationships, by taking pride in our workmanship, and through positive interior relationships and solutions that matter. By ensuring these core values are met on every one of our job sites we recognize our vision in leading the green industry for years to come.
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